Day/Evening Events (Small)

Dutch Barn (40-80 guests):

This venue also has the alternative option to extend capacity up to 110 guests, by using a marquee annex supported by the Marquee bar. The additional charges and options are detailed within “Additional Options” section below.

For bigger events we have our Event barn which can cater for events for 50-280 guests. More ‘intimate’ events can be hosted within our Marquee bar for up to 20 people.

Conditions of Hire for the Dutch Barn:

Evening Events in Summer (June/July/Aug): All 4 B&B Rooms AND Campsite must be booked and paid separately as a condition of Venue Hire. Campsite exclusivity: (£150-£300 depending on the number of campers.)

Daytime Event (Midday – 6pm):                                                    2 – 3.5 hrs: £70;       4 – 6 hrs:    £200

Evening Event (6pm – Midnight):                                                 2 – 3.5 hrs: £200,      4 – 6 hrs:    £350

NB: Events of >6hrs across the Day/Evening periods are classed as a “Day & Eve Event” – see below.

Day & Evening Event:                                                                     6-8 hrs:      £550

(For Events >8hrs: Add £50 per each additional hour of hire)

NB: For “Day & Eve Events” of >6hrs across the Day/Evening periods it’s a condition of hire that All 4 B&B Rooms are booked.

These Event packages are primarily geared to local clients where most guests wouldn’t need on-site accommodation. This offers a Day/Evening event within our Dutch barn, with the option to use the B&B Garden for welcome drinks. For evening events where the booking condition requires all 4 B&B rooms and the campsite to be booked, the quoted price doesn’t include accommodation or any other part of Gwaenynog. Other facilities can be added to this package to enhance your event; or else you can opt for the full venue on the other 1 or 2-night options (See “Alternative Options” below).

Alternative Options

  • Book the full facilities within a one day/night package, or the 2 day/night package.
  • Choose from a list of other miscellaneous facilities to enhance your event
  • Extend guest capacity with a Marquee Annex: 80 -100 guests: £150; 100-120: £250
  • Add silk linings to the Marquee: £80 – £100
  • Discounts: Midweek 30% (Mon-Thu only); Mar & Nov 20%; Sunday 10% (one day events only)
  • Sept – Mar Events: Additional Heating charges of approx. £200 may apply (weather dependent)

Dutch Barn: Small Events (Facilities)

What’s included:

  • Access for Pre-Event Set Up & decorations by prior agreement, then event access for the duration booked.
  • Dance floor area (this restricts capacity to the lower level shown above)
  • B&B – if booked & paid separately (extra nights can be booked individually)
  • Car Parking field
  • Fully stocked Bar: Priced comparable to local pub prices (bar will provide ALL drinks during the event).
  • A specialist Cocktails & Gin Bar, selling local & small batch gins
  • Barn venue dressed with flags, fairy lights & bunting.
  • Music & Alcohol License (Amplified music ends at midnight; bar closes at 1am with venue vacated by 1.30am)
  • Furniture for up to 120 people – trestle tables and chairs
  • Option to personalise the barn with your own decorations

What’s not included:

  • B&B Garden, Games Field and Patio Furniture – can be added FOC as part of a Gwaenynog Drinks Package
  • Gazebos on lawn: offered FOC in conjunction with a Drinks Package for welcome drinks on the lawn
  • Drinks Packages: we can offer Pimms/Sangria/Fizz/Punch as welcome drinks, and/or wine with a meal (All other drinks during the event will be served from the cash bar as a condition of hire)
  • Catering: we can offer options for canapes/buffet/evening meals (from £10/Adult) – kids half price
  • Campsite: Comprised of the Top Paddock and Lower Camping Field (max 50 pitches)
  • Campsite washroom/kitchen/toilets & showers
  • Glamping options: book our own Pods/Glamping tents, or we can arrange belltents for you
  • Dutch Barn Marquee Annex: this creates a larger space to extend capacity.
  • Camping can be booked to offer exclusivity is required (£150-£300, depending on camper numbers). Additional glamping accommodation is also available at an extra cost.
  • Breakfasts for campers: £6.50 (full B&B breakfast) or for large numbers our special price menu (£3.70 – £6).
  • Wedding Event decorations, Marquee Linings, Gwaenynog Civil Ceremony Fee, and Ceremony Area SetUp (See our Wedding Event Pages for prices if you are planning a Wedding Event).